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Direct Numbers

Retail: What Does Your Phone Number Say To Your Customers?

Retail
Let’s be honest; we’ve all done it.  We have all sat on the phone for an inordinate amount of time, bemoaning the cost of the call to whichever particular retail outfit just so happened to have supplied the appliance which is now spewing water all over your new kitchen floor.  Hearing how important your call is at that moment in time…well, l’ll let you choose your own metaphor to depict the furious anger you feel as a customer.  But what about your thoughts as a retailer?  How can you make the whole experience better for the end user?  Well, it all begins with the phone number…

Most retailers are now aware of the change in regulation regarding 084/087 numbers.  No longer is it permitted to have these prefixes for customer service lines, meaning consumers are only ever upset about the actual problem they are calling you about and not the additional cost to them.  Already a better starting point.  As a result of this regulation change, a lot of businesses have begun the migration to the 03 prefix, notably most of the big high street banks.  03 numbers are the same price to call as 01/02 numbers, so therefore are covered in most free minutes packages from the mobile networks.  So why the big fuss about 03?

As well as saving your customers money on the cost of their calls, 03 numbers are not just the starting point for contacting your organisation.  These virtual numbers route your calls to any UK number you want, and they come with cloud based telecoms services!  It seems the days of having the big phone system bolt on that sits in your server room until it needs an expensive service, or replacing for twice the cost of the first one, has been finally been eradicated.  Now you can pick your own phone number, and using just your computer, are able to log in to an online portal where you can manage everything from how long the phone rings to setting up advanced Interactive Voice Response systems.  The best bit?  Most of this cost is covered in your monthly rental!

To give you an idea, these services come with the purchase of an 03 number:

  • Call Queuing
  • Call Whisper
  • Fax to Email
  • Hunt Groups
  • IVR Call Handing
  • Multi Outdial
  • One to One routing
  • Time of Day Routing
  • Online Management
  • Call Recording (£10 + VAT per month additional cost)
  • Audio Conferencing (£10 + VAT per month additional cost)

You can record all of the messages you want your customers to hear, and upload them in seconds.  The result is a real time phone management system that can only improve customer experience and keeps frustration down to a minimum.  The reporting tool can also be used to drill down to the finest detail; so you will be able to confirm exactly how many times Mrs Brown has called you today to let you know she is really not happy with the way the delivery driver closed her gate.  Your phone number, your introduction message, your hold music; it’s the very first point of contact anyone has with your business.  It makes sense to have total control.  03 is the magic number for 2014 in the retail sector.

 

 

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Virtual Phone Numbers

Government cuts off costly calls to 087 and 084 numbers.

Department for business bans 084 numbers

If you’re a business running a helpline or customer service line on a 084 or 087 number then you’ll have to start thinking about an alternative number as the Government will be banning these numbers in 2014.

Head of campaigns for Which? Alex Neill dubbed the initial ban “a huge victory” for consumers:

“Actually, what we have heard from the Government is that they are going to tackle this. They have said it’s out of order. So we would expect them to lead by example and make sure they issue guidance to public bodies not to do this.”

If you’re a business currently using one of these numbers don’t despair totally yet – you can switch to the new 03 UK wide numbers which are customer friendly numbers that are charged the same as geographic 01/02 numbers.  For more information on our 03 numbers Click for 03 numbers.

You can read the full Government press release below –

Customers calling helplines to complain about their faulty microwaves or incorrect train tickets will no longer have to pay more than the basic rate, putting a stop to costly calls faced by consumers, announced Consumer Minister Jo Swinson today (13 December 2013).

Following consultation with business associations and consumer bodies, the government will put an end to expensive premium, 084 and 087 numbers for customers calling airlines, train operators, and major high street and online retailers.

Whilst many firms already offer freephone or basic rate numbers, consumers can find that some traders provide an 0800 or free phone number for pre-contract calls to lure people in, but then only offer expensive premium rate numbers when the customer has paid for a product or service. Everyday examples, such as a security company offering a freephone number for new enquiries yet expecting existing customers to call an 0844 number to report a fault, would be stopped under the measures.

The government believes it is inappropriate for callers to pay high call charges for accessing vital public services and the Cabinet Office will be publishing guidance for departments’ use of number prefixes shortly.

Finally, the Financial Conduct Authority is also committed to considering whether it could introduce similar measures for those calling banks, insurance companies and investment brokers.

Consumer Minister Jo Swinson said:

It really is unfair that consumers are being stung in this way. For too long, some businesses have been trying to extract every extra penny from their loyal customers.

From next year (2014), if something goes wrong with a cooker, or commuters want a refund on their season ticket, they will now pay the same to phone a helpline as they do to call friends or family.

We want consumers to be confident to shop with a range of traders. The new rights announced today will mean consumers are entitled to the same level of protection whether they are purchasing goods or services online, at home or in a shop.

Richard Lloyd, Which? Executive Director said:

This is a victory for the 63,000 people who supported our Costly Calls campaign calling on all companies and public bodies to provide basic rate numbers for all customer service and complaint telephone lines. We’re pleased the government has extended the Consumer Rights Directive to include travel firms and that it has now agreed and clarified that basic rate does not include pricey 084 or 087 numbers.

We look forward to seeing the guidance to stop public bodies using high rate numbers and we expect the Financial Conduct Authority to introduce similar measures in financial services to ensure that there are no exceptions and put an end to costly calls across the board.

Tom Ironside, British Retail Consortium Director of Business and Regulation, said:

The British Retail Consortium has been fully supportive of the Consumer Rights Directive and has been closely involved at all stages including shaping the original proposal and working in the European parliament to secure a good outcome. It should make online retail in the UK and EU easier for business and consumers.

The measure is to be included in the Regulations implementing the Consumer Rights Directive, which is due to come into force in June 2014. It also includes:

  • increasing the time limit for returning goods purchased online or by phone from 7 days to 14 days after the goods have been received, should the consumer change their mind
  • banning pre-ticked tick boxes for extras that the consumer may not want or need and that could result in unexpected payment
  • setting out key information consumers should be given by traders before agreeing to purchase, like additional costs or cancellation rights

Businesses will also benefit from the new Consumer Rights Directive regulations, which will make it clearer that goods bought at a distance (e.g. online) must be returned or proof of posting must be provided to the trader before the consumer can get a refund. Traders will also be able to deduct money from refunds where there is evidence that a returned product has been used.

Notes to editors

1.The regulations on the Consumer Rights Directive are available at: www.gov.uk/government/policies/providing-better-information-and-protection-for-consumers

2.Basic rate means equivalent to standard geographic rates (e.g. 01/02/ 03 numbers) or mobile rates, or free to call.

Examples

  • a home appliance company uses 0844 numbers to arrange a service or repair, but offers an 0800 number for product enquiries
  • a large retailer provides an 0845 number for queries about website orders

3.At present, consumers can pay more than the standard rate to call a customer helpline. These costs can vary, depending on the number, the consumer’s telephone provider, the time of day, and whether the call is from a landline or a mobile. Certain numbers may also be included in call packages and inclusive minutes. The table below sets out typical call costs for a range of numbers:

Calling from a landlineCalling from a mobile
08451 to 11p per minute, plus a set up fee of up to 14p14 to 41p per minute
08441 to 13p per minute20 to 41p per minute
0870No more than a geographic rate call from some landline providers, plus a set up fee. Up to 11p per minute plus a set up fee from other landline providers14 to 41p per minute
0871/2/311 to 15p per minute plus a set up fee20 to 41p per minute
099p to £1.69 per minute from BT landline. Up to £2.16 per minute from other landline providers50p to £2.50 per minute
Calls between landlines are typically charged up to 10p per minute

4.All helplines relating to consumer contracts are covered by the Directive, with the exception of a number of sectors, which are better governed by sector-specific rules: gambling, package travel, timeshare, and financial services.

5.The Financial Conduct Authority is committed to considering whether they should introduce a similar measure on customer helplines for financial services shortly. A number of banks (Barclays, Barclaycard, NatWest and RBS) have already announced that they will be switching to basic rate customer helplines.

6.Examples of where the draft regulations will help consumers:

Purchasing something online:

You buy a dress from an online retailer and you don’t like the look of the fabric once you have seen it in person. You will now have 14 days after you receive it to change your mind and return the dress for a refund. Previously it was only 7 days.

Pre-ticked boxes:

You buy a washing machine online. When you get to the payment page, the trader offers a 5 year warranty for £110. The box is already ticked. If you do not want the warranty, and miss or forget to untick the box, you are not liable for the £110, which should be refunded to you.

7.Key facts:

  • according to the latest IMRG (Interactive Media in Retail Group) Capgemini eRetail Sales Index, British online shoppers spent £68 billion in 2011
  • Civil Aviation Authority survey of UK’s top 20 airlines showed most used an 084 number, and 3 used a premium rate number typically costing £1 to 1.28 per minute from a landline
  • recent Which? research found:
    • 15 of the biggest train operators use 0844 or 0845 numbers for their customer helplines.
    • 24 of the 38 airlines included in the study give high rate numbers for consumers to call for customer service or to complain, while 11 ferry companies give 0871, 0872, 0845 or 0843 numbers for customer inquiries
    • two-thirds of people (67%) believed firms used high-rate numbers to discourage people from calling them

8.Along with the draft Consumer Rights Bill announced in June 2013, the reforms to consumer law will enhance consumer rights and make them easier to understand and help businesses interpret and apply the law. The changes will boost the UK economy by over £4 billion over the next decade. For more information on the wider consumer changes please go to: www.gov.uk/government/policies/providing-better-information-and-protection-for-consumers

9.The government’s economic policy objective is to achieve ‘strong, sustainable and balanced growth that is more evenly shared across the country and between industries’. It set 4 ambitions in the ‘Plan for Growth’, published at Budget 2011:

  • to create the most competitive tax system in the G20
  • to make the UK the best place in Europe to start, finance and grow a business
  • to encourage investment and exports as a route to a more balanced economy
  • to create a more educated workforce that is the most flexible in Europe

Work is underway across government to achieve these ambitions, including progress on more than 250 measures as part of the Growth Review. Developing an Industrial Strategy gives new impetus to this work by providing businesses, investors and the public with more clarity about the long-term direction in which the government wants the economy to travel.

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Direct Numbers Freephone Virtual Phone Numbers

Is your 0800 freephone number wasted on your mobile customers?

Freephone numbers are a great way of encouraging new sales and marketing calls and it gives companies the opportunity to pay for their customers to contact them. Nothing wrong there and it’s very commendable for companies using these numbers, but When I currently call a 0800 from my mobile which is on a pay monthly tariff, Vodafone kindly charges me 14 pence per minute to call these freephone numbers. The poor company advertising the freephone number wants me to call for free, I want to call for free and the mobile network gets to charge me a premium for my call so they are winning in this scenario. What the company needs to do is look at switching its freephone number to a 03 number. These new 03 numbers are a great alternative to any 08 number and they tend to be a more customer friendly option when you call them from a mobile. They are charged the same as a geographic number and the call will be included in your ‘free minutes’ package on your mobile tariff.

So, if I made the same call from my Vodafone mobile on an 03 number then the call will be free as its included in my free minutes quota, the company advertising the number will pay less for the incoming call as they are cheaper than freephone numbers. This makes me happy as I don’t end up paying for the call, this makes the company happy as they save money on their inbound calls and more importantly this makes their customers happy as they’re saving money!

That’s why if you are a company and you are advertising on any mobile platform – your mobile website, your mobile PPC campaigns, mobile display or any medium whereby its highly likely that your customers are going to use their mobiles to call you then I would strongly urge you to shift from using a freephone number and switch to a 03 number. You’ll start saving money the moment you switch and you’ll also save your customers a lot of money too.

So until OFCOM manages to change the pricing on the mobile networks to make freephone numbers actually free when you call them from your mobile I would seriously consider looking at your business numbers and how your customers contact you and make sure you have the right number in place for your customers. In this present economic climate where we’re all tightening out budgets any solution that saves you money and your customers has to be the right one.

At Direct Numbers we work with our clients to supply them with the best numbers and call handling services for their business. If you would like more information on our 03 numbers and services then please feel free to contact us.